Executive/HR Assistant
Precision Security, PPO 17018 Precision Security, PPO 17018 Yuba City, CA Yuba City, CA Full-time Full-time $20 - $23 an hour $20 - $23 an hour 3 days ago 3 days ago 3 days ago We at Precision Private Security are seeking a highly organized and detailed-oriented individual to join our team as an executive/HR assistant.
This Role will provide essential support to both the executive leadership and Human Resources department ensuring smooth operations and effective communication within the organization.
Requirements:
preferred degree or certificate in Business Administration, Human Resource, or related field(s) Proven experience as an executive assistant, HR assistant, or similar role -Preferred Knowledge of HR policies, procedures, and employment laws - Required Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)-Required Strong organizational and time-management skills ability to prioritize tasks and manage multiple projects simultaneously Excellent written and verbal communication skills, with a professional and courteous demeanor ability to work independently and collaboratively in a fast paced environment Roles and Responsibilities Calendar Management:
Coordinate and manage schedules, appointments, and meetings for executives.
Prioritize conflicting requests and ensure efficient use of time.
Communication Management:
Handle incoming calls, emails, and correspondence on behalf of executives.
Respond promptly to inquires and filter messages as necessary.
Document Preparation:
Prepare, proof read, and edit documents, presentation, and reports for executives.
ensure accuracy and adherence to company standards.
Travel Arrangements:
Assist with making trade arrangements, including booking flights, hotels, and transportation.
Prepare travel itineraries and ensure all arrangements meet executive preferences.
Meeting Coordination:
Arrange and coordinate meetings, conferences, and events.
Prepare meeting agendas, material, and presentations as required.
Information Management:
Maintain organized filing systems and databases.
Manage electronic and paper files, ensuring documents are easily accessible and appropriately archived.
Confidentiality Management:
Handle sensitive and confidential information.
with discretion and professionalism.
Maintain confidentiality in all interactions and communications.
Administrative Support:
Provide general administrative support to executives, including handling expense reports, processing invoices.
and managing office supplies.
Project Assistance:
Provide support for special projects, initiatives, and events, including research, data collection, and coordination of logistics.
HR Support:
Assist wit various HR functions, such as recruitment, onboarding, and employee record maintenance.
Post job openings, screen resumes, and schedule interviews as needed.
Policy Compliance:
Ensure compliance with company policies, procedures, ad regulations.
Stay informed about changes in policies and communicate updates to relevant parties.
Problem Solving:
Anticipate and address potential issues or challenges proactively.
Identify solutions and implement effective strategies to resolve problems.
Team Collaboration:
Collaborate with other team members and departments to achieve organizational goals.
Foster a positive and productive work environment through effective communication and teamwork.
Continuous Improvement:
identify opportunities for process improvement and efficiency enhancements within administrative procedures and HR processes.
This combined list of responsibilities encompasses but does not limit the duties of both an executive and administrative assistant, emphasizing the need for professionalism, discretion, and attention to detail in handling various tasks and supporting executives in their roles.
Job Type:
Full-time Pay:
$20.
00 - $23.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Health insurance Vision insurance Schedule:
Holidays Monday to Friday Overtime Weekends as needed Ability to Relocate:
Yuba City, CA 95991:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
This Role will provide essential support to both the executive leadership and Human Resources department ensuring smooth operations and effective communication within the organization.
Requirements:
preferred degree or certificate in Business Administration, Human Resource, or related field(s) Proven experience as an executive assistant, HR assistant, or similar role -Preferred Knowledge of HR policies, procedures, and employment laws - Required Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)-Required Strong organizational and time-management skills ability to prioritize tasks and manage multiple projects simultaneously Excellent written and verbal communication skills, with a professional and courteous demeanor ability to work independently and collaboratively in a fast paced environment Roles and Responsibilities Calendar Management:
Coordinate and manage schedules, appointments, and meetings for executives.
Prioritize conflicting requests and ensure efficient use of time.
Communication Management:
Handle incoming calls, emails, and correspondence on behalf of executives.
Respond promptly to inquires and filter messages as necessary.
Document Preparation:
Prepare, proof read, and edit documents, presentation, and reports for executives.
ensure accuracy and adherence to company standards.
Travel Arrangements:
Assist with making trade arrangements, including booking flights, hotels, and transportation.
Prepare travel itineraries and ensure all arrangements meet executive preferences.
Meeting Coordination:
Arrange and coordinate meetings, conferences, and events.
Prepare meeting agendas, material, and presentations as required.
Information Management:
Maintain organized filing systems and databases.
Manage electronic and paper files, ensuring documents are easily accessible and appropriately archived.
Confidentiality Management:
Handle sensitive and confidential information.
with discretion and professionalism.
Maintain confidentiality in all interactions and communications.
Administrative Support:
Provide general administrative support to executives, including handling expense reports, processing invoices.
and managing office supplies.
Project Assistance:
Provide support for special projects, initiatives, and events, including research, data collection, and coordination of logistics.
HR Support:
Assist wit various HR functions, such as recruitment, onboarding, and employee record maintenance.
Post job openings, screen resumes, and schedule interviews as needed.
Policy Compliance:
Ensure compliance with company policies, procedures, ad regulations.
Stay informed about changes in policies and communicate updates to relevant parties.
Problem Solving:
Anticipate and address potential issues or challenges proactively.
Identify solutions and implement effective strategies to resolve problems.
Team Collaboration:
Collaborate with other team members and departments to achieve organizational goals.
Foster a positive and productive work environment through effective communication and teamwork.
Continuous Improvement:
identify opportunities for process improvement and efficiency enhancements within administrative procedures and HR processes.
This combined list of responsibilities encompasses but does not limit the duties of both an executive and administrative assistant, emphasizing the need for professionalism, discretion, and attention to detail in handling various tasks and supporting executives in their roles.
Job Type:
Full-time Pay:
$20.
00 - $23.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Health insurance Vision insurance Schedule:
Holidays Monday to Friday Overtime Weekends as needed Ability to Relocate:
Yuba City, CA 95991:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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